by Alan Sullivan, Crosspointe Board of Trustees and Elections Committee Chairperson
Every Spring the Crosspointe Homeowners’ Association holds an election for about half the trustees on the nine – person Board of Trustees (BOT) for two-year terms. In 2021 homeowners will vote to fill five seats on the BOT. If you would like an opportunity to help shape the future of Crosspointe, we strongly encourage you to run for a seat on the BOT or nominating someone else to run as a candidate.
The BOT’s Dual Role
The BOT has two distinct roles in Crosspointe’s governance and business matters.
In its governmental capacity, the BOT exercises authority to collect quarterly homeowners’ association assessments and other fees and regulate community appearance and standards. The BOT Collaborates with the Architectural Review Board (ARB) and standing committees (Budget and Finance, Open Space, Pool, Tennis, Social, Communications and others). The BOT also strives to ensure the best interest of Crosspointe is served in local and regional affairs by providing representation on local citizen action groups.
In its business role the BOT oversees the Association’s $1.7 million budget and ensures full funding of our capital reserves account. The BOT aggressively seeks to control costs through negotiation of multiyear contracts for services that include waste disposal, pool maintenance and operations, and upkeep of Crosspointe’s open space.
Crosspointe’s extensive facilities - a community center, two pools, tennis courts in three locations, six tot lots, five multipurpose courts, multiple entrance gates, and extensive open space including two ponds and 12 miles of trails - require substantial maintenance. To best anticipate future maintenance, repair and replacement requirements, the BOT relies upon the Community’s “Reserve Study,” an analysis of the lifecycle and replacement costs of all of Crosspointe’s common property facilities and equipment.
Prior experience in serving on a board is not required. The BOT’s members have diverse backgrounds in government, military, business, and community volunteer work, which ensures a variety of perspectives on matters affecting our community. The BOT meets monthly for several hours to review and act upon matters included in a read-ahead package prepared by our Community Manager, Ms. Heather McDevitt, as well as issues raised by Crosspointe residents. Additionally, each member of the BOT serves as a liaison to one or more of the standing committees (Pool, Open Space, Tennis, etc.), which also generally meet monthly.
Your investment of time as a BOT member is modest but the rewards can be great; the issues that you deal with are diverse, often complex and important for both the individual residents as well as the community as a whole. A major benefit of serving on the BOT is acquiring knowledge of the inner workings of your community, and the concerns and interests of individual residents.
The Nomination and Election Process
Submit all nominations to the Community Manager by 4:30 PM on Tuesday, January 5, 2021. You may nominate yourself or someone else, subject to their written consent to serve on the BOT for a two-year term.
The nomination should include a biographical sketch, limited to 250 words. These writeups typically include information about personal background as well as the nominee’s goals for service on the BOT, but may include any information the individual feels will best advance his/her candidacy. The biographical sketches, subject to editing, will be published in the Crosspointe Chronicle and on the community website(www.crosspointe.info). For example, see the Jan-Feb 2020 Crosspointe Chronicle available on the Crosspointe website.
The Community Manager will mail election ballots and copies of all nominee statements to all Crosspointe homeowners in February 2021. Homeowners will complete their ballots and return them to the Community Manager or submit them at the annual homeowners meeting scheduled for March 24, 2021 when the votes will be tabulated and winners announced.If you have questions about serving on the BOT or the nominating process, email me at email@example.com. You may also Contact the Crosspointe Community Manager, Ms. Heather McDevitt at (703) 690-2321 or firstname.lastname@example.org. This article is in the Nov/Dec 2020 Crosspointe Chronicle on pages 1 & 4. Click on link to access the newest edition of the Crosspointe Chronicle: http://www.crosspointe.info/easyfile/index.php?folder=10